Records and Archives Services
Please note that as of Spring 2010, we temporarily cannot
service in-depth research requests due to UN Capital Master Plan
renovations. We hope by late summer to be operational again.
Archives can researchers access?
Archives and records that were
publicly accessible at the time of
Archives that are more than 20
Archives that are less than 20
years old on condition that the originating office has given
written consent for access.
that meet the above requirements are brought to the Research
Area of the UNICEF Information Centre at New York Headquarters
for researchers to review. Researcher
Guidelines and Forms available here.
For more information on UNICEF Rules of
Access see James Grant's Executive Directive
EXD-2867 UNICEF Records and Archives. This includes Addendum 1, AI-359 Procedural Guidelines for UNICEF Records and Archives.
Note: Other than personnel records, there are no known UNICEF
records more than 20 years old which have been identified as
restricted by either the Secretary General or UNICEF Executive
Director. All reasonable requests to review UNICEF records less than
20 years old are usually agreed by the originating office, subject
to resource availability.
As UNICEF Records and Archives policy
runs parallel to the United Nations, please also refer to
007 ST/SGB/2007/5 Secretary-Generalís Bulletin on Record-keeping and
the management of United Nations archives
ST/SGB/2007/6 Secretary-General's Bulletin on Information
sensitivity, classification and handling
United Nations Records - Access and Declassification (2004)
Records and Archives Management (RAM) staff
are part of UNICEFís
Information Knowledge Management Unit (IKMU). They
protect and preserve UNICEF's archives as an
irreplaceable part of the collective
memory of the organization. They are are involved with all
aspects of current document management and recordkeeping,
ranging from measures to ensure that UNICEF staff create and
manage their daily documents in a time-saving, cost-effective
manner, to preserving and making records of continuing value
accessible as UNICEF archives.
RAM staff have the
primary goal of supporting the identification of, protection of
and continued access to all UNICEF Records and Archives
irrespective of the media, method, location or time of creation,
transmittal or storage both in NYHQ and Field Offices.
RAM staff must
Encourage unique identification of groups of records;
Develop decision aids for "appraisal value' recommendations;
Support the "reuse" of UNICEF information;
Update instructions and monitor training;
Identify unit responsible for issuing essential UNICEF document
or record series;
Oversee transfer of historical record or document series to long
term preservation or greater accessible alternate media of
Work closely with the international community to obtain and
provide professional information and advice.
The views expressed or information presented do NOT necessarily
represent the official position of any person or organization.